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Summer Virtual Academic Advising & Course Registration

Welcome to the College of Science!

Virtual Academic Advising and Course Registration will begin June 12, 2023.

girl first year orientation leader walks with group sign and students follow

Summer 2023 College of Science Virtual Academic Advising & Course Registration Timeline

May 1 - June 12: Complete the College of Science checklist items below

May 12:  First-Year students will receive an email from their academic department informing you how to schedule an academic advising  appointment
Tools Needed: Computer and Zoom downloaded on your computer, please click the link to download Zoom well in advance of your scheduled academic advising appointment

June 5: Transfer students will receive an email from your academic department informing you how to schedule an academic advising  appointment
Tools Needed:
Computer and Zoom downloaded on your computer, please click the link to download Zoom well in advance of your scheduled academic advising appointment

June 5: First-Year and transfer students will receive access to the College of Science Summer 2023 Virtual Academic Advising & Course Registration Canvas page with instructions on how to use HokieScheduler (Virginia Tech’s course registration system)

June 12 - July 28: Attend a mandatory virtual academic advising appointment for your major, dates may vary by major (this can be done after you begin registering for courses)

June 12: Register for Fall 2023 courses (this will be an ongoing process through the summer and can begin prior to meeting with an academic advisor)
**Note: Some recommended courses may be preloaded in your Hokie Scheduler and we recommend you accept these suggestions until you meet with your academic advisor. We understand you may have college credits and adjustments can be made to your schedule during and after your academic advising appointment.

July 31: If you did not make an academic advising appointment by this date, a hold will be placed on your account preventing you from making any changes to your schedule or registering for classes until you meet with an academic advisor.

August 21: Fall 2023 classes begin!

August 25: Last day to add classes to your fall 2023 schedule

Resources

Start Here

You must complete step 1 Prior to steps 2-4

Each linked step takes you directly to the section you need to complete.

Step 1: Begin with Technology

1. CREATE YOUR VIRGINIA TECH USER ID: This will be your Virginia Tech username and email address.
(Allow 24 hours before completing the remainder of this checklist)

2. ENROLL in the 2-Factor Authentication with Duo.

3. DOWNLOAD the DUO Mobile App on your personal smartphone and enroll your device.

4. ACCESS, READ, USE your VT Google Apps Email daily.
Your VT Email is how the college and your academic advisor will communicate with you.

5. ADD your VT email to your personal smartphone that you will be using.

6. SIGN UP to receive VT Alerts for your phone.

7. DOWNLOAD Adobe Acrobat Reader DC on your computer for FREE You will need this software when completing the College of Science Expected Courses/Credits Worksheet in Step 2 and other forms at the university.

Step 2: COMPLETE THE VT ALEKS PLACEMENT ASSESSMENT

All College of Science majors except for Psychology majors

*Psychology majors skip to step 3

The VT ALEKS placement assessment is used to determine eligibility to enroll in MATH 1225 (Calculus of a Single Variable) and CHEM 1035/1045 (General Chemistry). It is designed to determine what you know and what you need to work on; you do NOT need to review/study for the assessment. At the end of the assessment, you will have a much better sense of your strengths and weaknesses and have a chance to brush up on topics that may have been forgotten or haven't been practiced for some time. You will have three attempts to attain the score needed.

Take the placement assessment as soon as possible, one assessment is used to qualify students for eligibility in these courses. Access to ALEKS is available now and is offered free of charge for Virginia Tech students. All College of Science majors (except psychology majors) should complete the ALEKS assessment, regardless of anticipated AP, IB, CLEP, Cambridge, or other transfer credits.

Step 3: TRANSCRIPT & EXPECTED CREDITS

1. Send all official high school, college, and university transcripts
All transcripts should be sent to the Office of Undergraduate Admissions through electronic transfer (i.e., Parchment) or through mail to the below address.

Office of Undergraduate Admissions, Virginia Tech
925 Prices Fork Road
Blacksburg, VA 24061

Transfer students need to send their high school transcript if they completed 2 years of a single foreign language in high school.

 

2. SUBMIT your expected credit scores to Virginia Tech.

Expected Credits How to Submit to Virginia Tech

Advanced Placement (AP)

Scores must be sent to Virginia Tech from CollegeBoard by entering Virginia Tech's School Code #5859. They will submit them electronically.

Transfer students must also submit AP scores from CollegeBoard as your prior institution(s) transcript will not include those scores.



College Level Examination Program (CLEP) Scores must be sent to Virginia Tech from CollegeBoard by entering Virginia Tech's School Code #5859. They will submit them electronically.

Dual Enrollment (DE) /Transfer

Official transcripts for dual enrollment courses or courses taken at other universities must be submitted to Virginia Tech. Your high school does not send dual enrollment credits and you MUST request an official transcript from the university the courses were taken.

You can request the official transcripts from most university websites and have them sent electronically to Virginia Tech and have them emailed to admissions@vt.edu.

If you are unable to submit the official transcript in an electronic format, please have the official transcript mailed to:
Office of Undergraduate Admissions
Virginia Tech
925 Prices Fork Road
Blacksburg, VA 24061

International Baccalaureate (IB)

Scores must be sent from www.ibo.org by entering Virginia Tech's School Code #5859. They will submit them electronically.

Cambridge International Exams

Scores must be sent from Cambridge Assessment International Education or other designated testing agency to Virginia Tech's Office of the University Registrar.

If you are unable to submit the official scores in an electronic format, please have the official scores mailed to:
Virginia Tech Registrar
Student Services Bldg, Suite 250,
800 Washington Street
Blacksburg, VA 24061

 

3. LOOKUP how your expected courses and credits may transfer to Virginia Tech and indicate the Virginia Tech Equivalent on the College of Science Expected Courses/Credits Worksheet.

*If you are not expecting any expected credits, please still fill in your information on the worksheet and upload it to the College of Science Document Submission Portal below.

 

4. UPLOAD your completed College of Science Expected Courses & Credits Worksheet along with your unofficial transcript(s) to the College of Science Document Submission Portal.

 

5. VERIFY Your processed scores and transcripts

You can verify when Virginia Tech has processed your college transcripts/score reports on Hokie Spa. Log into Hokie Spa > click Grades Menu > click Transfer and Other Additional Credits

Step 4: college of science action items

 

What to do if you receive an error when registering for courses through Hokie Scheduler:

  • You may receive an error when registering for courses that indicate there is a "major restriction", "college restriction", "field of study restriction", etc. If you happen to receive these errors, it means that certain sections of the courses are restricted to students that fall within that category. Not all sections may have restrictions. To determine what sections may not have restrictions, you will need to use the Timetable of Classes in Hokie Spa. to find the CRN (5-digit number) of a section that does not have a restriction. From there, you will want to add that particular section to your schedule.

 

1. PREPARE for Class Registration through your Hokie Scheduler in Hokie Spa

  1. Click Hokie Spa
  2. Click Hokie Scheduler
  3. Select the Fall 2023 term and click Save and Continue
  4. Select the Blacksburg campus and click Save and Continue
  5. Complete any Action Items it requests such as updating: Emergency Contact Address, Emergency Contact Confirmed, FERPA Release, VT Alerts, Self-Disclosure of Arrest/Conviction, and Student Financial Responsibility

 

2. EXPLORE courses required for your major to get an idea of what you may already have credit for and classes you would need to complete in the future. Visit catalog.vt.edu > click Programs > checkmark Undergraduate in the Academic Level/Program Type box > search for your major.

 

3. SCHEDULE YOUR VIRTUAL ACADEMIC ADVISING & COURSE REGISTRATION APPOINTMENT with your academic advisor.

 

4. VISIT the website of the department your major is in to complete their required steps and to prepare for your academic advising appointment. (If your department is not hyperlinked at this time, please check back later)

Department/Unit Major
Academy of Data Science Computational Modeling & Data Analytics

Academy of Integrated Science

Nanomedicine
Nanoscience
Systems Biology

Biological Sciences

Biological Sciences
Microbiology

Chemistry

Chemistry
Medicinal Chemistry
Polymer Chemistry

Economics

Economics

Geosciences

Geosciences

Mathematics

Mathematics

Physics

Physics

Psychology

Psychology

School of Neuroscience

Clinical Neuroscience
Cognitive & Behavioral Neuroscience
Computational & Systems Neuroscience
Experimental Neuroscience

Statistics

Statistics

 

5. ATTEND THE VIRTUAL ACADEMIC ADVISING & COURSE REGISTRATION appointment via Zoom on a charged computer. DO NOT use a phone as you will be sharing your screen during your academic advising and course registration appointment.

We encourage students to attend this academic advising appointment individually without others or members of your support team so our academic advisors and students can connect with each other. There will be sessions specifically for families/partners/support teams of students from May 8-20 from the Academic Advising Initiatives Office.

Need help?

Find advising contacts by department and major.

Female student look up wonderingly.
Photo by Natalee Waters for Virginia Tech.